The TachoTools Smart Allowances module eliminates the complexity of manual travel expense tracking. By performing automated calculations based on verified tachograph records, our engine ensures that overnight stays, meals, and driving time allowances are 100% accurate and fully compliant with EU labor regulations.
From Tachograph Signatures to Payroll-Ready Reports
Manual allowance sheets are prone to errors that lead to tax liabilities and driver disputes. The TachoTools App performs a forensic analysis of tachograph files, automatically identifying overnight periods, border crossings, and effective working hours to produce a legally-defensible expense summary.
Why Logistics Leaders Choose Automation
Time Efficiency
Reduce the time spent on monthly per diem processing by up to 90% through bulk automated analysis.
Tax Audit Protection
Every allowance is linked to a specific tachograph activity, providing an unalterable audit trail for tax authorities.
Versatile Solutions for Every Operational Role
Our smart calculation system is engineered to satisfy all levels of the transport hierarchy:
- Owner-Operators: Justify business expenses and tax deductions without complicated spreadsheets.
- HR Departments: Automate payroll supplements based on real-time country codes and rest periods.
- Fleet Managers: Monitor travel costs per route and optimize operational budgeting.
- External Auditors: Access structured, verifiable data for high-volume compliance reviews.
Economic Impact: Beyond the Spreadsheet
The TachoTools Smart Allowances module is a business intelligence tool. It provides a dynamic overview of labor-related costs, helping your organization anticipate deviations, optimize international missions, and ensure 100% transparency during official inspections.