The calculation of driver allowances is one of the most sensitive administrative processes in road transport. Beyond simple mileage, companies must now navigate the complex EU Posting of Drivers Directive, which requires precise tracking of working time across different borders to ensure minimum wage compliance.
By leveraging raw digital tachograph data, allowances can be calculated with forensic accuracy. Parsing .DDD and .TGD files allows for an objective settlement process, eliminating manual entry errors and protecting the company during labor inspections or social audits.
The Legal Basis: Why Tachograph Data is Final
In many EU jurisdictions, the tachograph is considered the "official truth" for labor courts. Relying on its records for payroll and per diems provides a shield against disputes:
Automated Border Tracking
The Mobility Package mandates recording border crossings. Our tool uses this data to calculate specific country-based allowances automatically.
Night Shift Differentials
Identify precisely when a driver enters nocturnal hours, triggering mandatory night-work pay increments according to local collective agreements.
Key Components of Modern Allowance Settlements
A compliant allowance report must cross-reference multiple data points found within the driver card memory:
- Per Diems (Daily Subsistence): Calculated based on the total time spent outside the home base.
- Overnight Stays: Verified through 9h/11h daily rest periods recorded in the vehicle.
- Availability Pay: Tracking "Waiting Times" at loading docks, often paid at a different rate than active work.
- International Posting: Adjusting the hourly rate based on the country of operation to meet EU minimum wage requirements.
Streamline Your Payroll Workflow
The TachoTools allowance module simplifies what used to take days of spreadsheet work. By uploading your files to our Compliance Dashboard, you get:
- Objective Evidence: A transparent audit trail for every euro paid.
- Conflict Resolution: Clear reports that drivers can review, reducing friction regarding hours worked.
- Export Readiness: Data formatted for direct import into popular payroll and accounting software.
Eliminate Manual Settlement Risks
Switch to an automated system that protects your company from labor disputes and social security audits. Stop guessing and start calculating.
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