Chapter 1: Mandatory Documentation and Formats
In 2026, transport inspection requests are managed through secure e-Government portals. Failing to provide original files or submitting incompatible formats is classified as obstruction of inspection, one of the most severe infringements under EU transport law.
| Required Evidence | Data Nature | Compliance Risk |
|---|---|---|
| .DDD / .TGD Files | Biometric driver card logs and Vehicle Unit (VU) data. | CRITICAL |
| Payroll / ITA Records | Nominal worker relation to cross-reference with active tachograph periods. | HIGH |
| Activity Certificates | Legal justification for leave, sick days, or holidays without a card. | MEDIUM |
Chapter 2: Systemic vs. Isolated Infringements
Government inspectors are not looking for a single minute of overtime; they look for systemic management failures. Office audits typically analyze 1 to 12 months of entire fleet activity:
- Missing Data (Gaps): Days where the driver operated without a card or the company failed to download the record. This is penalized as "lack of records".
- Bi-weekly Driving Excess: Exceeding the 90-hour total limit. TachoTools helps detect this before the official data dump.
- EU Mobility Package Breaches: Failure to record border crossings, a top priority for inspectors in 2026.
Financial Impact and Good Repute (ERRU)
Under current regulations, the fine is just the beginning. Accumulating "Very Serious" infringements reduces the company's Repute Index, leading to the potential loss of the transport license via the ERRU (European Register of Road Transport Undertakings).
Very Serious
€4,001+
Risk of Repute Loss
Serious Fault
€1,000
Structural management failure
Minor Fault
€400
Administrative errors